Processing of personal data for events
The University of Gothenburg organizes events not only for alumni (former students). When you register for such an event, we process your name and contact information for communication and administration before and after the event with an evaluation.
If there is any type of food and drink in connection with the event, we also need to process information on food preferences due to possible allergies.
To Processing personal data for the University of Gothenburg.
Processing personal data in the Alumni System
Why do we process your personal data?
The alumni network is for former students (alumni) at the University of Gothenburg. The aim is to create and strengthen the relationship with the alumni, for a mutual exchange between current students and the university's education and research.
We process your personal data in order to maintain and develop contact with you as an alumnus and to be able to communicate with you via mailings and invitations in relevant areas.
When you register for the alumni network, you have the opportunity to consent to us processing your personal data. Consent is the legal basis for the processing. You can withdraw your consent at any time by emailing firstname.lastname@example.org telling you want to leave the alumni network.
We process your personal data in accordance with the EU Data Protection Regulation – GDPR, The General Data Protection Regulation.
What personal data do we process?
When you register for the alumni network, you get to enter your name, social security number and e-mail address. You need to submit these tasks to join the alumni network.
When you register, we also get contact information and information about your education from our study documentation system, Ladok. The contact information in Ladok is from the address register Navet at the Swedish Tax Agency. We also process information about the contacts we have had with you.
In addition to the above, you can voluntarily specify certain information about your profession and workplace, and tick what you are interested in receiving from the University of Gothenburg and in what way you want to engage.
We use the information about your previous education and the information on profession and workplace, so that you will receive mailings and invitations that are relevant to you.
Who is processing your personal data?
The University of Gothenburg is responsible for the personal data processing of your personal data in the alumni network. Your personal data is available to the employees at the University of Gothenburg who work with the alumni activities.
Your personal data is processed for the University's account by Mira Network AB, to provide IT services that make it possible for the University to maintain relationship with the alumni. The services are licensed and developed by Mira Network AB and administered by the University of Gothenburg.
The university is a state authority, which means that in some cases we may be required to disclose information from the alumni system on request according to the principle of public access to official documents.
The personal data is saved in the alumni system until further notice or as long as you want to be part of the alumni network.
Additional processing for statistical purposes
We also process the personal data in the alumni network in order to make statistical summaries at the aggregate level. This processing is done with a statistical purpose that is consistent with the original purpose, as shown above.
The personal data in the statistical compilations will be anonymized so that they can no longer be attributed to a specific person without additional information being used. Whenever possible, the data will be unidentified so that it no longer enables the identification of a specific person.
Access to information and other rights
You have the right at any time take part of the information that is registered about you and to get it out in a format that can be transferred to another system.
If you find that some of the personal data we process about you is incorrect, you can contact us to get the personal information corrected. You can also change and add information about yourself by logging into your alumni profile.
You can contact us at any time and request that we delete the personal information that we process about you. You also have the right to request that we limit the processing and a right to object.
If you have questions about how we process your personal data or if you want to claim any of your rights, you are welcome to contact the central alumni office on +46 31-786 6903/6902 or email email@example.com.
It is also possible to write to the address: University of Gothenburg, Alumni Activities, Communication Unit, Box 100, 405 30 Gothenburg.
The University of Gothenburg also has a data protection agent that you can contact via e-mail firstname.lastname@example.org.
Complaints to the Swedish Data Protection Authority (DPA)
If you believe that the University processes your personal data in violation of the EU General Data Protection Regulation (GDPR), you have the right to file a complaint with the Swedish Authority for Privacy Protection (DPA)
Further information on how to submit a complaint can be found at the Swedish Authority for Privacy Protection (DPA) website.