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Supplier information about e-invoices - Contact, University of Gothenburg, Sweden Till startsida
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Supplier information about e-invoices

There are various ways of sending e-invoices that suppliers can choose. The preferred method is the Sve invoice format. We do not accept invoices via email or PDF.

The following general instructions apply regardless of the method chosen as referred to above. Remember that the following apply in addition to statutory requirements:

  • The supplier should quote the invoice references requested by the University.
  • The supplier should be able to quote the Purchaser Reference, order reference and subscription number.
  • Credit notes should refer to the original invoice.
  • The invoice should include information about what the supply concerns (nature and quantity as well as any information about the documents on which the invoice is based, e.g. quotation).
  • All invoices must be issued via a contract supplier unless otherwise agreed
  • In the event that an order is made via the e-commerce system, an invoice may only refer to one purchase order.
  • When setting up a subscription, an invoice may only refer to one subscription.

Invoice references must be quoted on the invoice as shown below:

  • If the order is placed by phone, our buyer ID (e.g. 1111AAAAAA) should be quoted in the RequisitionistDocumentReference field.
  • If the order is placed via our purchasing system, our order number (9900000xxxx) must be quoted in the OrderLineReference field.
  • For subscription invoices, the subscription number should be quoted in the AdditionalDocumentReference field (max. 25 characters).
  • The reference should be written in succession without headings or first element.

 

Invoice portal

Invoices may be issued via manual registration in our invoice portal.
This service is free up to 25 invoices per month and refistration of user account is made via www.fakturaportalen.se.
Appendices can be attached.

For questions regarding e-invoicing to the University of Gothenburg Contact ekonomisupport@gu.se

Sve invoices via operator

The University of Gothenburg’s operator is Fakturaportalen.se. Our address is 2021003153 and our address for receipt within Peppol is 0007:2021003153. Appendices can be attached.

Integrations have been completed with the following operators:

  • Strålfors (PostNord)
  • BGC
  • Bankgiro centralen
  • Opus Capita (formerly Itella)
  • CGI
  • Inexchange
  • Maventa
  • Swedbank
  • Pagero
  • ScanCloud (Addett)
  • Nordea
  • Crediflow
  • EVRY
  • Tieto
  • Basware
  • Evry ESXML2
  • EDI Solutions
  • Palette
  • Visma Proceedo
  • Compello AB
  • PEPPOL
  • TrueCommerce (HighJump)
  • Telia
  • NEMhandel
  • Liaison

Routing must take place between operators if you have an operator without a completed integration. This process may take a couple of weeks to implement.
We also accept Sve invoices via Opus Capita (formerly Itella). Appendices can be attached.

Sve invoices

Sve invoices are a standard for simple e-invoices recommended by SFTI: http://www.sfti.se/standarder/efakturering/svefaktura.2003.html

Sve invoices can be sent via an operator, ftp or the invoice portal.

Examples: http://www.sftiverifiering.se/svefakturaexempelsamling/SvefakturaExempelsamling.htm

Verification service: https://sfti.validex.net/en/submit

You must create an account to use this service. It is free to do so.

Other information

University of Gothenburg, organisation identity number 202100-3153
VAT number SE202100315301
GLN: no. 7340090599996
DUNS: no. 350582359

Contact

The Contact for issues relating to sending e-invoices to the University of Gothenburg:

ekonomisupport@gu.se

Page Manager: Webmaster|Last update: 5/23/2019
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